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Getting Started

Follows the brochure flow exactly: Register Your Organization, then the five-step loop. Each step is a sub-section; the 11 sustainability metrics in the centre of the wheel each get a guide.

Start hereStep 1: Register Your OrganizationStep 2: Collect Operational DataStep 3: Enter Verified Activity or Spend DataStep 4: Calculate, Track & Report EmissionsStep 5: Analyze Impact & Publish PassportsStep 6: Decarbonize & Save CostsSustainability metrics guides

Start here

Orientation before step 1.

3.1.1

Welcome to JIVA

A quick introduction to your sustainability workspace and core workflows.

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The JIVA journey in six steps

Register once. Then repeat five steps every reporting cycle: collect, enter, calculate, analyze, decarbonize.

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Find your maturity stage in 60 seconds

Find your stage: Reactive, Manual, Connected or Assured. It becomes your baseline.

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Getting started checklist (printable)

Tick off each step, from registration to your first report.

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Step 1: Register Your Organization

Create the workspace everything else lives in.

3.2.1

Sign up and register your organization

Create your JIVA account and register your organization in minutes.

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Set up your organization profile, sector and reporting year

Tell JIVA who you are, which sector you work in and which year you report on.

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Add your sites, facilities and units

Add every location you want to measure, so data and results can be split by site.

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Invite your team and assign roles

Bring in the people who hold the data, and give each the right access.

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Create your first project

Set up project details, boundaries and collaborators.

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Step 2: Collect Operational Data

Know what to gather, from whom, and how often.

3.3.1

What data to collect: the 11 sustainability metrics

Eleven metrics cover an organization’s footprint. Learn what each one needs.

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Download the data collection templates

Use ready-made templates to gather data in one consistent format.

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Assign data owners and a collection calendar

Name one owner per data source and agree when data is due.

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Where to find the numbers: bills, meters, ERP and suppliers

Most of the data you need already exists. Here is where to look.

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Step 3: Enter Verified Activity or Spend Data

Get data into JIVA with evidence attached.

3.4.1

Activity data or spend data: which to use

Choose the right method for each category, based on the data you hold.

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Enter activity data manually

Add quantities such as kWh, litres and kilometres, one entry at a time.

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Enter spend data for screening

Use spend amounts to estimate emissions where activity data is missing.

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Bulk import data from Excel

Upload many records at once from a spreadsheet.

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Attach evidence and verify an entry

Link a bill, meter reading or invoice to each entry, then mark it verified.

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Step 4: Calculate, Track & Report Emissions

Turn data into a footprint and a first report.

3.5.1

Run your first emissions calculation

Turn your entered data into emissions with one calculation run.

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Build an emissions inventory

Create a complete inventory across Scope 1, 2 and 3 emissions.

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Read your results by scope, site and source

See where emissions come from, split by scope, site and source.

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Generate and export your first report

Produce a report and export it to share.

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Step 5: Analyze Impact & Publish Passports

Find hotspots and share product data.

3.6.1

Read the impact dashboard and find your hotspots

Use the dashboard to see your biggest sources of impact.

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Create your first Digital Product Passport

Turn product data into a passport your buyers can scan.

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Publish a passport and share its QR code

Make a passport live and put its QR code on your product or documents.

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Step 6: Decarbonize & Save Costs

Act on the results and start the next cycle.

3.7.1

Find reduction opportunities and cost savings

Start with the largest hotspots. Many reductions also cut cost.

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Set a reduction target and track progress

Set a target, assign actions and watch progress against it.

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Close the loop: start your next reporting cycle

Lock the current period and begin collecting for the next one.

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Sustainability metrics guides

One guide per metric in the brochure wheel: what to collect, how to enter it, how it is calculated.

3.8.1

Energy data: what to collect, how to enter it, how it is calculated

Electricity, fuels, steam, heating and cooling used at your sites. What to collect, how to enter it and how JIVA calculates it.

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Water data: what to collect, how to enter it, how it is calculated

Water withdrawn, consumed and discharged. What to collect, how to enter it and how JIVA calculates it.

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Fugitive data: what to collect, how to enter it, how it is calculated

Refrigerant and other gas leaks from equipment. What to collect, how to enter it and how JIVA calculates it.

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Material data: what to collect, how to enter it, how it is calculated

Raw materials, components and packaging you buy. What to collect, how to enter it and how JIVA calculates it.

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Services data: what to collect, how to enter it, how it is calculated

Services you buy, such as consulting, IT, maintenance and insurance. What to collect, how to enter it and how JIVA calculates it.

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Transport data: what to collect, how to enter it, how it is calculated

Movement of goods to you and to your customers. What to collect, how to enter it and how JIVA calculates it.

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Travel data: what to collect, how to enter it, how it is calculated

Business travel and employee commuting. What to collect, how to enter it and how JIVA calculates it.

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Waste data: what to collect, how to enter it, how it is calculated

Waste generated and how it is treated. What to collect, how to enter it and how JIVA calculates it.

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Assets data: what to collect, how to enter it, how it is calculated

Buildings, machinery, vehicles and equipment you purchase or lease. What to collect, how to enter it and how JIVA calculates it.

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Use Phase data: what to collect, how to enter it, how it is calculated

Energy and resources your sold products consume while in use. What to collect, how to enter it and how JIVA calculates it.

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End-of-Life data: what to collect, how to enter it, how it is calculated

What happens to sold products and packaging after use. What to collect, how to enter it and how JIVA calculates it.

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